Details

Business: Cooks Ferry Indian Band
Email: housingmanager@cooksferry.ca
Address: Box 130-3691 Deer Lane, Spences Bridge, B.C. V0K 2L0
Website: https://cooksferry.ca/job-postings/

Description

The Housing and Finance worker is responsible for providing administrative, field, and financial support to the Housing Department while also assisting with finance-related tasks connected to housing programs, maintenance, projects, and services for the Cooks Ferry Indian Band community. This full-time, permanent position reports to the Housing Manager and supports coordination with the Finance team as required to keep housing records, payments, invoices, and funding documentation accurate and timely.

• Complete tenancy agreements, extensions, and housing maintenance agreements in accordance with community housing practices and procedures.
• Assist with completion of funding applications supporting community housing priorities.
• Welcome members, visitors, and service providers in a respectful and professional manner.
• Answer telephone calls, respond to inquiries, and redirect calls as appropriate.
• Perform general office duties including typing, photocopying, filing, and document editing.
• Maintain housing records, applications, renovation requests, and project files.
• Maintain records of housing maintenance requirements and help prioritize repairs.
• Provide administrative support to the Housing Committee.
• Support implementation of housing policies, by-laws, and procedures.
• Address housing concerns and complaints while maintaining accurate records.
• Prepare work orders and assist with coordinating repairs and housing services.
• Support invoice tracking for housing-related repairs, maintenance, utilities, contractors, and housing projects.
• Prepare, organize, and submit finance documentation related to housing programs, including purchase orders, invoices, receipts, cheque requisitions, and supporting records.
• Maintain clear records of housing-related payments, tenant charges, arrears, rent collections, deposits, and other financial information as directed.
• Process rent payment in accountable software.
• Assist with budget tracking for housing operations, maintenance, renovations, and capital projects by keeping spreadsheets and filing supporting documents.
• Work with the Finance team to confirm coding, account allocation, payment status, and required approvals for housing-related expenses.
• Support monthly reconciliation of housing-related financial records by identifying missing invoices, receipts, approvals, or documentation.
• Assist with funding and reporting requirements by collecting financial backup, organizing project costs, and helping ensure reports are complete and accurate.
• Maintain confidentiality and accuracy when handling member, tenant, vendor, payroll, and financial information.
• Perform other housing and finance-related duties as assigned.

• Grade 12 graduation or similar experience.
• Proficiency with Microsoft Word, Excel, Outlook, and related software.
• Basic bookkeeping and experience with Sage 50 software.
• Satisfactory criminal record check.
• Valid Class 5 BC Driver’s License.

• High standards of ethics, confidentiality, and respect.
• Strong attention to detail and recordkeeping skills.
• Strong interpersonal and communication skills.
• Understanding of, or willingness to learn about, First Nations housing needs and priorities.
• Knowledge of Carrier language, culture, customs, and traditions is an asset.
• Preference may be given to a qualified Indigenous applicant.

• Only shortlisted candidates will be contacted.
• Interview process includes an interview and a written assignment.
• Criminal record check required
• Work and personal reference checks will be conducted.